Hospitality & venues
Function venues get less back-and-forth and smoother nights.
Chasing hosts for numbers and dietaries, rebuilding the function sheet, and final invoices that go out days late.
Where the week goes
The three jobs that eat your week.
- Chasing people
Hosts you chase for numbers and dietaries
Guests RSVP with their own dietary needs, and hosts get reminders until the menu is locked.
How it stops - Double handling
Function sheets rebuilt every time a number changes
Counts flow from the RSVPs to the function sheet, the roster and the kitchen order.
How it stops - Getting paid
Final invoices that go out days late
The bar tab reconciled and the final invoice with the host by 10am the next morning.
How it stops
A worked example
When a host pays the function deposit.
9 things happen on their own, across 7 systems.
Each step is marked
- Rule
- Plain business rules
- AI
- Drafted by AI, approved by your team
- Built in
- Your software already does it
-
Event page
Private page for the host
Step type: Rule -
RSVP form
Guests send their dietary needs
Step type: Rule -
Email
Menu locked by a set date
Step type: Rule -
Email
Suppliers confirmed with the run sheet
Step type: Rule -
Rostering
Staff rostered to the guest count
Step type: Rule -
Supplier ordering
Kitchen order drafted for the chef
Step type: AI -
Function sheet
Updates itself when a guest changes
Step type: Rule -
POS
Bar tab reconciled by 10am
Step type: Rule -
Email
Thank-you and review request
Step type: AI
And it keeps watching
The minimum-spend guard.
Each quote is checked against your real takings on similar nights, so exclusive hire always beats a normal night.
Works with what you already use
Function Tracker, iVvy, Tripleseat, Deputy, Square and most POS systems, and most tools with an API.
Not quite your business?
Start with the job instead:
